Exams Centre

End of Term Examinations 

Parents’ Frequently Asked Questions


As you are aware, your child will shortly be undertaking their end-of-term and mock examinations.
Please find below some frequently asked questions:


When are the exams taking place?

The main examination period runs from Monday 12/11/18 – Friday 6/12/18 inclusive, with the year 11 mock exams being towards the beginning of this period. The exact timings and days for these can be found on the Autumn exam timetable.

Due to limited capacity in the examination hall, some MFL, Art, Drama and Music examinations for KS3 students will take place during normal lesson time during the exam period.


What time do the exams start?

There will be three exam sessions each day, the first starting at 8:20am, the second at 11:05am and the third at 1:50pm. Students will be taken from a line up into the examination hall, in order for the exam to start on time, and for students to complete this uninterrupted.


Does my child need to come to school when they do not have an examination?

All students must attend school at normal times in full school uniform during the whole exam period, unless instructed otherwise.


Where can I find a copy of the examination timetable?

A copy of the exam timetable is located in your child’s tutor room, as well as all other classrooms. Please contact Reception if you wish to obtain a printed copy of this.


What happens if my child has special educational needs/disability?

If your child has a documented special educational need/disability, they may be entitled to access arrangements to support them during external examinations such as GCSE examinations. Access arrangements are adjustments made by examination bodies to ensure that children with special educational needs or disabilities (or temporary injuries) can access examinations without being at a substantial disadvantage in comparison to someone who does not have special educational needs or a disability.

Some examples of the most common access arrangements include:

•    additional time to complete an examination (usually up to 25%)

•    access to a reader, who can read the examination paper to the pupil

•    access to an amanuensis, or scribe, who can write answers as dictated by the pupil

•    supervised rest breaks

For external examinations, such as GCSE exams, schools must apply for access arrangements on a case-by-case basis to the Joint Council for Qualifications (JCQ). Schools are required to provide evidence that access arrangements are necessary in order to ensure that a child will not be at a significant disadvantage when compared to their peers.

If your child is in Year 10, you will already have received a letter explaining how the assessment process for access arrangements was carried out, listing your child’s test scores, and outlining any access arrangements in place for your child.

If your child is in Year 7, 8 or 9, the school may trial different types of access arrangements during end of year examinations so that we can work out whether special arrangements should be made to support your child with external examinations and which ones best suit your child’s way of working. This information may also provide useful supporting evidence for a later application to the JCQ, if required. If your child will be trialling access arrangements for the first time during this exam period, you will receive a separate letter with the specific details of this. If your child has had access arrangements in place for previous examinations, these same arrangements will remain in place this year unless you are notified otherwise.

If you have any questions about access arrangements for your child, please contact our SENDCo, Mr MacPhearson


My child is not feeling well and has an exam what do I need to do?

It is a legal duty of parents to ensure good, regular attendance and to explain any absences. If your child is too ill to attend school you must contact the school as soon as possible in the following ways:

• By telephone 0208 319 3692, press 1 for attendance and leave a voicemail

• By email to attendance@arkgreenwich.org

Your child will be expected to complete any missed exams under exam conditions at an alternative time. This may or may not be possible to facilitate during the exam period, so missed exams should be avoided as much as possible.


What will happen if my child arrives late?

It is important that students arrive at least 10 minutes early to ensure a prompt start to their examination. If you know that your child is running late to school please contact the school in the following ways:

• By telephone 0208 319 3692, press 1 for attendance and leave a voicemail

• By email to attendance@arkgreenwich.org

Students who are late to exams may need to sit their exam under exam conditions at an alternative time.


What should my child bring to the exam?

All students are expected to bring their own stationery for their examinations including:

black writing pen x 2

sharp pencil x 2

pencil sharpener

transparent ruler


compasses and protractor

scientific calculator

transparent pencil case

It is important that students take responsibility for bringing the correct equipment to their examinations as the school will not be lending out equipment on the day.


Can my child bring food and drink to the exam?

It is important for students to keep hydrated during the exam, therefore students are encouraged to bring a clear bottle of water with them into the exam room. All drink bottle labels must be removed. No food, including mints and chewing gum are allowed in the exam room.


My child has a mobile phone, is it okay for them to keep this switched off in their pocket?

Students must not take into the exam room any potential technological/web enabled sources of information such as an MP3 player, a smart watch or a mobile phone. They cause disturbance to other candidates if they ring and can present opportunities for cheating. The Greenwich Free School’s operates a no mobile phone policy. On rare occurrences students may already be granted permission to leave a mobile phone turned off in the bottom of their bag where there is a safeguarding issue. Any students who retain a mobile phone must have expressed written permission from the school to do so.  Any student found to have one of these items in the exam room may need to re-sit their mock exam under exam conditions at an alternative time and will be subject to the school’s discipline policy. The use of metal detectors and spot checks will occur during this exam period, to prevent any malpractice.


We thank parents for their support in the lead up to exams and wish all students the best for their assessments.